Despina Efstathiou
Xylotymbou
Summary
Senior Executive Personal Assistant with over 15 years of experience providing high-level support to Managing Directors, CEOs, Vice Presidents and Boards of Directors. Strong background in corporate governance, executive coordination, regulatory liaison, and confidential board-level administration. Trusted partner to senior leadership, known for discretion, structure, and the ability to manage complex priorities while ensuring compliance, efficiency, and continuity at executive level.
Overview
15
15
years of professional experience
Work History
Executive Personal Assistant to the CEO
Bioland Energy Ltd
11.2018 - Current
- Provide direct, high-level executive support to the CEO, acting as a trusted liaison between Board members, shareholders, legal advisors, consultants, authorities, and internal teams.
- Coordinate board meetings, prepare agendas, minutes, resolutions, and maintain corporate records.
- Manage complex executive diary, priorities, and confidential correspondence.
- Liaise with regulators, government authorities, lawyers, auditors, banks, and external partners.
- Ensure strict confidentiality, compliance, and timely execution of executive and corporate matters.
- Support executive decision-making through preparation of reports, summaries, and follow-up actions.
Operations & Office Manager
U.M.R. Compass Ltd (Compass4U)
02.2017 - 08.2018
- Oversaw company operations, internal procedures, and quality assurance.
- Supported the Director in operational planning, project execution, and resource allocation.
- Supervised HR processes, internal communication, and policy implementation.
- Coordinated legal documentation, agreements, and corporate filings.
- Assisted with budgeting, cash-flow monitoring, and financial reporting.
Personal Assistant to the Vice President of Enrollment & Development
University of Nicosia
11.2014 - 08.2016
- Delivered executive-level PA support, including diary management, correspondence, and reporting.
- Coordinated international travel and overseas operations.
- Managed MOUs, cooperation agreements, and external stakeholder relations.
Executive Personal Assistant to the Managing Director
White City Education Ltd (Intercity Institutes)
04.2011 - 06.2012
- Provided executive and governance support to Managing Director.
- Organized board meetings, prepared agendas and minutes.
- Managed executive diary, correspondence, and travel.
Education
Master of Business Administration (MBA) -
European University Cyprus
Bachelor of Science in Economics (BSc) - undefined
Aristotle University of Thessaloniki
Skills
- MS Word, Excel, PowerPoint Outlook Online Conferencing
- CYCOM (Sofia) Sage 50 ECDL Certified
Timeline
Executive Personal Assistant to the CEO
Bioland Energy Ltd
11.2018 - Current
Operations & Office Manager
U.M.R. Compass Ltd (Compass4U)
02.2017 - 08.2018
Personal Assistant to the Vice President of Enrollment & Development
University of Nicosia
11.2014 - 08.2016
Executive Personal Assistant to the Managing Director
White City Education Ltd (Intercity Institutes)
04.2011 - 06.2012
Bachelor of Science in Economics (BSc) - undefined
Aristotle University of Thessaloniki
Master of Business Administration (MBA) -
European University Cyprus
BOARD-LEVEL EXPERTISE
- Executive & Managing Director Office Management
- Board Meetings, Minutes & Resolutions
- Corporate Governance & Compliance
- Confidential & Sensitive Documentation
- Executive Diary & Priority Management
- Liaison with Regulators, Lawyers & Auditors
- Strategic Coordination & Follow-up
- International Travel & Executive Logistics